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EU CBAM Authorised Declarant

Writer: Ahtesham Shaikh
Ahtesham Shaikh
Jul 28
32 min read

Who Must Register, How to Apply, and Stay Compliant Under the Definitive Regime (2026–2027 Guide)


The Executive Compliance Guide to Registration, Authorisation, and Ongoing Regulatory Obligations Under the EU CBAM Definitive Regime


Scope and Disclaimer

This report is produced by CBAM Journal, operated by Sekason Research Limited (Company No. 14339910), London. It is intended for informational purposes only. Nothing in this report constitutes legal, financial, investment, engineering, or safety-certification advice. Readers should obtain independent professional advice before acting on any information contained herein.

Where company-claimed figures are referenced, they are labelled as such. No endorsement of named companies, products, or services is intended or implied. Readers should not rely solely on this report in making compliance, commercial, or regulatory decisions.


Regulatory guidance in this field is subject to change. Readers are responsible for verifying current requirements with the European Commission, relevant National Competent Authorities, and their own legal advisers.


EU CBAM Authorised Declarant poster with cargo ship and crane lifting a CBAM container over a map of Europe and CO2 icons

1. Executive Summary


This report consolidates the complete compliance lifecycle into a single operational reference for Compliance Managers: eligibility determination, the AMM application process, ongoing certificate and reporting obligations, enforcement powers of National Competent Authorities, sector-specific data challenges, and a 90-day action plan. It draws on Regulation (EU) 2023/956 as amended by Regulation (EU) 2025/2083, Commission Implementing Regulation (EU) 2025/486, and Commission guidance published through July 2026.


The UK CBAM commences separately on 1 January 2027 under Finance Act 2026 and does not create an equivalent Authorised Declarant mechanism. Organisations trading in both jurisdictions must operate two distinct compliance programmes and cannot apply EU authorisation to UK obligations.

 

Item

Detail

Legal Basis

Regulation (EU) 2023/956 (as amended by Reg. (EU) 2025/2083), Arts. 4–9, 20–22; Implementing Regulation (EU) 2025/486

Registration Required From

1 January 2026

Application Route

CBAM Registry Authorisation Management Module (AMM) — opened 31 March 2025

Annual Mass Threshold

More than 50 tonnes of CBAM goods per year (single mass-based threshold)

First Declaration Deadline

30 September 2027 (covering 2026 imports)

Quarterly Certificate Holding

≥50% of expected embedded emissions at end of each quarter (from 2027)

Annual Certificate Surrender

30 September each year — first surrender: 30 September 2027

Record Retention

Until end of fourth year after the declaration year (Art. 9)

Key Risk

Import prohibition; administrative penalties; suspension or revocation of Authorised Declarant status

UK Position

No equivalent Authorised Declarant regime — UK CBAM is a domestic tax administered by HMRC from 1 January 2027


2. Regulatory Context

2.1 Why the EU Created the Authorised CBAM Declarant

  • FINDING: Regulation (EU) 2023/956, in force from 1 January 2026, designates the Authorised CBAM Declarant as the sole legal entity permitted to import covered goods into the EU customs territory under the definitive regime (Article 4).

  • SO WHAT:  Any importer without this status cannot lawfully import steel, aluminium, cement, fertilisers, hydrogen, or electricity into the EU — import prohibition is the immediate consequence, not a fine that can be absorbed into operating costs.

  • NOW WHAT: Importers must determine their eligibility and submit an application through the AMM immediately — the definitive regime obligation under Article 4 applies from 1 January 2026, and every import of covered goods without authorisation after that date is a potential infringement.

 

The EU CBAM was established to prevent carbon leakage — the risk that carbon-intensive production migrates to jurisdictions with weaker climate policy, undermining EU decarbonisation targets while retaining access to the EU market. By requiring importers of carbon-intensive goods to pay a carbon price equivalent to what EU producers pay under the EU Emissions Trading System (EU ETS), the regulation levels the competitive playing field without imposing trade barriers that would conflict with WTO obligations.


The Authorised Declarant mechanism is the regulatory instrument that operationalises this objective. Customs authorities enforce it at the point of import: covered goods cannot cross the EU border unless the importer holds current Authorised Declarant status, in the same way that excise goods require a licensed trader. The mechanism places carbon pricing responsibility on EU-based compliance teams, not on overseas suppliers — making the compliance function, not the logistics function, the primary regulatory actor.

Phase

Period

Mechanism

Importer Obligation

EU ETS (domestic)

Ongoing

EU producers purchase ETS allowances

No import obligation — domestic producers only

CBAM Transitional

Oct 2023 – Dec 2025

Quarterly embedded emissions reporting

Report only — no certificates, no authorisation required

CBAM Definitive

1 Jan 2026 onwards

Full financial obligation — certificates and authorisation

Must hold Authorised CBAM Declarant status before importing

 2.2 Legal Framework Governing Registration

  • FINDING: Commission Implementing Regulation (EU) 2025/486, adopted on 17 March 2025, establishes the specific conditions and procedures for obtaining, maintaining, suspending, and withdrawing Authorised CBAM Declarant status.

  • SO WHAT:  Registration is a structured legal process governed by specific eligibility criteria — including financial standing and compliance history — not an open self-registration accessible to any importer on request; importers with a record of customs or tax infringements may face rejection.

  • NOW WHAT: Compliance Managers must review both Regulation (EU) 2023/956 and Implementing Regulation (EU) 2025/486 before initiating the application — failure to meet the eligibility conditions set out in the Implementing Regulation will result in rejection by the National Competent Authority with no provisional import right during the review period.

 

Four legal instruments govern the Authorised Declarant regime in its current form:

Legal Instrument

Date

Role in Authorised Declarant Framework

Regulation (EU) 2023/956 as amended by Regulation (EU) 2025/2083

10 May 2023; amended 20 Oct 2025

Primary legislation. Articles 4–9 establish the Authorised Declarant requirement, application process, annual declaration obligations, and record-keeping rules. Articles 20–22 govern certificate purchase, holding, and surrender. Regulation (EU) 2025/2083 reduced the quarterly holding threshold from 80% to 50% and introduced the 50-tonne de minimis threshold.

Commission Implementing Regulation (EU) 2025/486

17 March 2025

Sets eligibility conditions (financial standing, compliance history), application procedures, approval process, monitoring, suspension, and revocation by NCAs.

National Competent Authorities (NCAs)

Designated per member state

Each EU Member State designates an NCA responsible for receiving applications, conducting due diligence, granting authorisation, and exercising enforcement powers.

CBAM Registry / Authorisation Management Module (AMM)

Opened 31 March 2025

The electronic platform through which all applications are submitted. The AMM is the single point of entry for authorisation requests across all EU member states — there is no paper alternative and no national portal substitute.

 The legal hierarchy determines which instrument to consult at each stage. The CBAM Regulation defines what is required; the Implementing Regulation defines how compliance is achieved. For eligibility, documentation, and approval process questions, Implementing Regulation (EU) 2025/486 governs. For post-authorisation obligations — annual declarations, certificate surrender, record-keeping — Articles 6–9 of the CBAM Regulation apply directly.


2.3 EU CBAM vs UK CBAM: Two Different Compliance Models

  • FINDING: The UK CBAM, which commences on 1 January 2027 under Finance Act 2026, does not establish an Authorised Declarant mechanism, a CBAM Registry, or an Authorisation Management Module — it is structured as a domestic carbon border tax administered through HMRC, not a pre-import authorisation regime.

  • SO WHAT:  Multinational importers trading in both jurisdictions cannot apply their EU CBAM compliance programme to UK obligations — the two regimes have different legal structures, different triggering mechanisms, and different administrative systems, and they must be governed by separate internal compliance programmes.

  • NOW WHAT: Compliance teams must establish separate governance procedures for EU CBAM and UK CBAM before 1 January 2027, ensuring that EU Authorised Declarant management does not crowd out preparation for the UK HMRC obligation, which carries its own registration and reporting requirements.

Infographic comparing EU CBAM and UK CBAM rules in blue/red tables, listing dates, authorities, sectors, and separate governance.

Feature

EU CBAM

UK CBAM

Legal instrument

Regulation (EU) 2023/956 (as amended)

Finance Act 2026, Schedule 17

Start date

1 January 2026 (definitive regime)

1 January 2027

Importer authorisation

Required — Authorised CBAM Declarant status

No equivalent registration/authorisation mechanism

Administrative system

CBAM Registry / AMM (EU-operated)

HMRC — administered as a domestic tax

Annual mass threshold

50 tonnes (single cumulative threshold, all covered goods)

£50,000 of CBAM goods over 12-month rolling period

First declaration deadline

30 September 2027 (covering 2026 imports)

To be confirmed by HMRC — see GOV.UK for current guidance

Certificate mechanism

CBAM certificates linked to EU ETS weekly average price

UK ETS-linked — HMRC mechanism details to be confirmed

Covered sectors

Steel, aluminium, cement, fertilisers, hydrogen, electricity

Steel, aluminium, cement, fertilisers, hydrogen (electricity not yet confirmed)

Enforcement authority

National Competent Authorities (per member state)

HMRC

 

3. Compliance Obligations

3.1 Who Must Register?

  • FINDING: Under Regulation (EU) 2023/956 Article 5 as amended by Regulation (EU) 2025/2083, every importer established in an EU Member State that imports more than 50 tonnes of CBAM goods annually must apply for Authorised CBAM Declarant status through the CBAM Registry before importing — this single mass-based threshold applies cumulatively across all covered goods, not per sector or per shipment.

  • SO WHAT:  Importers below the 50-tonne annual threshold are currently exempt from registration, but any business that regularly trades in covered commodities must assess its position conservatively — the threshold aggregates all CBAM goods across all sectors, so an importer active in multiple covered commodities can breach the threshold without exceeding it in any single sector.

  • NOW WHAT: Every EU-established importer of covered goods must conduct an annual import volume assessment against the 50-tonne threshold before the start of each calendar year, to determine whether Authorised Declarant status is legally required for that year's imports.

 

Question

Yes

No

Do you import goods classified under steel, aluminium, cement, fertilisers, hydrogen, or electricity CN codes into the EU?

Proceed to next question

No CBAM obligation applies

Are you established in an EU Member State as the importer of record?

You must apply for Authorised Declarant status if annual volumes exceed 50 tonnes

You may use an EU-established indirect customs representative who holds Authorised Declarant status

Do your annual imports of CBAM goods exceed 50 tonnes (cumulative across all covered goods)?

Authorised Declarant registration is legally required

Registration not currently required — monitor volumes annually

Are you a non-EU importer using an EU-established indirect customs representative?

The indirect customs representative must hold Authorised Declarant status and applies on your behalf

You must establish an EU indirect customs representative before importing covered goods

Indirect customs representatives — EU-established freight forwarders, customs agents, or brokers acting on behalf of non-EU importers — may apply for and hold Authorised Declarant status. When they do, they assume the full legal obligations of the Authorised Declarant: annual declaration, certificate surrender, and record-keeping. This does not relieve the underlying importer of responsibility for providing accurate embedded emissions data, which must flow from the overseas supplier through the supply chain.


3.2 How the Registration Process Works

  • FINDING: The Authorisation Management Module (AMM), opened by the European Commission on 31 March 2025, is the sole electronic route for submitting Authorised CBAM Declarant applications — there is no paper process and no national portal alternative to the CBAM Registry.

  • SO WHAT:  An incomplete or inaccurate application will be rejected by the National Competent Authority; the importer cannot lawfully import covered goods until authorisation is granted, meaning any delay in approval directly suspends import operations for covered goods.

  • NOW WHAT: Importers must prepare all required documentation before opening the AMM application, since incomplete submissions trigger rejection rather than a request for supplementary information from the NCA — preparation must precede submission, not accompany it.

Flowchart infographic titled EU CBAM Authorised Declarant: Compliance Lifecycle, showing registration steps and annual declaration circles.

Step

Action

System / Authority

Output

1

Determine eligibility: confirm annual import volumes exceed 50-tonne threshold and identify all EU legal entities requiring separate registration

Internal assessment

Eligibility confirmed per legal entity

2

Identify the relevant National Competent Authority for each EU Member State of establishment

European Commission NCA list — CBAM Registry page

NCA contact and process requirements confirmed

3

Create or access an EU Login account (the Commission's single sign-on portal for all EU digital services)

Verified EU Login credentials

4

Access the CBAM Registry and navigate to the Authorisation Management Module (AMM)

CBAM Registry (cbam.ec.europa.eu)

AMM application interface accessible

5

Prepare all required documentation (see Table 7)

Internal / legal / finance teams

Documentation package complete and ready

6

Complete and submit the electronic application through the AMM

AMM — CBAM Registry

Application submitted; NCA reference number generated

7

NCA conducts due diligence review against eligibility conditions in Implementing Regulation (EU) 2025/486

National Competent Authority

NCA review underway — processing time varies by member state

8

Respond to any NCA requests for additional information within the specified timeframe

NCA / AMM

Supplementary information submitted

9

Authorisation granted or refused by the NCA

National Competent Authority

Authorised CBAM Declarant status confirmed (or refusal notified) in CBAM Registry

10

Access CBAM Registry as Authorised Declarant — begin certificate procurement and prepare for annual declaration cycle

CBAM Registry

Full Authorised Declarant operational access

Implementing Regulation (EU) 2025/486 does not prescribe uniform processing timelines across EU Member States. NCAs conduct independent due diligence reviews under their own administrative procedures. Applicants should contact their NCA directly — contact details are published on the European Commission CBAM Registry page — to establish current processing times before committing import schedules or supplier delivery dates. 

Document Category

Detail

Legal identity

Legal name, EU establishment address, EORI number, VAT registration

Authorised representative

Identity and authority of the person submitting the application

Financial standing

Evidence of financial solvency — specific requirements per Implementing Regulation (EU) 2025/486

Compliance history

Customs and tax compliance record — a history of infringements may affect eligibility or trigger additional scrutiny

Import activity

Description of CBAM goods to be imported; estimated annual volumes per sector and CN code

Indirect customs representative mandate (where applicable)

Written mandate from the non-EU importer authorising the EU representative to act as Authorised Declarant


3.3 Ongoing Compliance Obligations

  • FINDING: Under Regulation (EU) 2023/956 Article 6, Authorised CBAM Declarants must submit their first annual CBAM declaration — covering all CBAM goods imported during 2026 — by 30 September 2027, and surrender a corresponding number of CBAM certificates by the same date.

  • SO WHAT:  Missing the 30 September 2027 deadline exposes the importer to administrative penalties determined by their EU Member State and triggers NCA monitoring that could lead to suspension of Authorised Declarant status — cutting off the legal right to import covered goods entirely.

  • NOW WHAT: Compliance Managers must establish internal reporting systems capable of capturing verified embedded emissions data at shipment level throughout 2026, since the 30 September 2027 declaration covers the full prior calendar year and cannot be reconstructed retrospectively from incomplete records

Period

Obligation

Legal Basis

Key Risk if Missed

Throughout the year (from 2027)

Maintain quarterly certificate holdings representing at least 50% of expected embedded emissions at end of each quarter

Art. 22(2), Regulation (EU) 2023/956 as amended by Reg. (EU) 2025/2083

NCA regulatory intervention; potential suspension of Authorised Declarant status

Throughout the year

Collect verified embedded emissions data from suppliers for each import shipment

Art. 6, Regulation (EU) 2023/956

Default values applied — structurally higher certificate cost than importers using actual emissions data

Throughout the year

Retain records supporting emissions data, carbon pricing evidence, and verification documentation

Art. 9, Regulation (EU) 2023/956

Audit non-compliance; penalty risk on NCA inspection

By 30 September annually (first: 2027)

Submit annual CBAM declaration covering quantities imported, embedded emissions, verified emissions, and certificates to be surrendered

Art. 6, Regulation (EU) 2023/956

Administrative penalties; NCA enforcement action

By 30 September annually (first: 2027)

Surrender CBAM certificates equal to total embedded emissions declared

Arts. 20–22, Regulation (EU) 2023/956

Enforcement action; potential revocation of Authorised Declarant status

Until end of fourth year after declaration year

Retain all compliance records — records for 2026 imports must be kept until end of 2031

Art. 9, Regulation (EU) 2023/956

Audit exposure; penalties on NCA inspection

 

3.4 Governance Responsibilities

  • FINDING: Commission Implementing Regulation (EU) 2025/486 defines legal obligations at the entity level but does not prescribe internal governance — the regulation specifies what must be done, not which organisational function must own each obligation.

  • SO WHAT:  Without defined ownership, CBAM obligations fall into gaps between Compliance, Customs, Finance, and Procurement teams — the most common failure mode in trade compliance programmes where multi-function coordination is required but never formally assigned.

  • NOW WHAT: Executive-level ownership of the CBAM programme must be assigned and documented before commencing imports under the definitive regime, with formal accountability in place before the 30 September 2027 declaration deadline.

Obligation

Accountable

Responsible

Consulted

Informed

Authorised Declarant application and renewal

Head of Compliance / CCO

Compliance / Customs team

Legal, Finance

Board / CFO

Annual CBAM declaration preparation and submission

Head of Compliance

Compliance + Finance

External verifier, Legal

CFO, Board

CBAM certificate purchase and quarterly balance management

CFO / Finance Director

Treasury / Finance

Compliance

Board

Embedded emissions data collection from suppliers

Head of Procurement / Supply Chain Director

Procurement

Compliance, Sustainability

Finance

Verifier appointment and verification management

Head of Compliance

Compliance

Legal

CFO

Record retention and audit readiness

Head of Compliance / Legal Counsel

Compliance

Finance, Customs

Audit Committee

Monitoring regulatory updates and implementing changes

Head of Compliance

Compliance / Legal

Finance, Procurement

Board


4. Key Dates and Deadlines

4.1 Complete Compliance Timeline

  • FINDING: The EU CBAM definitive regime commenced on 1 January 2026 under Regulation (EU) 2023/956, and the first annual declaration and certificate surrender deadline falls on 30 September 2027 — an implementation window of under 21 months from regime start to first financial settlement.

  • SO WHAT:  Organisations that deferred preparation during the transitional phase (October 2023 – December 2025) now face a compressed timeline in which authorisation, supplier data collection, embedded emissions verification, and certificate procurement must all be operational before 30 September 2027.

  • NOW WHAT: Compliance Managers must complete an internal project plan mapped to the statutory milestones below and present it to the CFO and Board by the end of Q3 2026 at the latest, to secure budget and resource allocation for the first full declaration cycle.

Timeline infographic titled EU CBAM Key Compliance Milestones 2023–2027, with blue and red dates and compliance deadlines.

Date

Milestone

Legal Basis

Action Required

1 October 2023

CBAM transitional regime begins — quarterly emissions reporting only, no financial obligation

Reg. (EU) 2023/956; Implementing Reg. (EU) 2023/1773

Historical — transitional reporting should now be completed

17 March 2025

Implementing Regulation (EU) 2025/486 adopted — Authorised Declarant eligibility conditions published

Reg. (EU) 2025/486

Review eligibility conditions and begin documentation preparation

31 March 2025

CBAM Registry Authorisation Management Module (AMM) opens for applications

European Commission announcement

Submit application immediately if not yet done

20 October 2025

Regulation (EU) 2025/2083 in force — quarterly holding reduced to 50%; 50-tonne de minimis threshold introduced

Reg. (EU) 2025/2083

Update internal compliance parameters to reflect 50% quarterly holding and 50-tonne threshold

1 January 2026

CBAM definitive regime starts — import of covered goods prohibited for non-Authorised Declarants

Art. 4, Reg. (EU) 2023/956

Must hold Authorised CBAM Declarant status before this date to continue importing

7 January 2026

Over 12,000 applications submitted; over 4,100 authorisations already granted

European Commission implementation update

If not yet authorised, application is urgently overdue

Throughout 2026

Quarterly certificate holding monitored at ≥50% of expected embedded emissions (obligation commences 2027, but planning starts now)

Art. 22(2), Reg. (EU) 2023/956 as amended

Establish certificate monitoring and procurement process

30 June 2026

Commission publishes new verification rules for embedded emissions

European Commission — June 2026 guidance

Update verification arrangements to comply with new rules; confirm verifier meets updated accreditation standards

6 July 2026

Q2 2026 CBAM certificate price published

European Commission — CBAM Communication and News

Use for certificate cost planning for 2026 imports

30 September 2027

First annual CBAM declaration due; first certificate surrender deadline — covers all 2026 imports

Art. 6, Reg. (EU) 2023/956

File declaration; surrender certificates covering all 2026 embedded emissions

1 January 2027

UK CBAM commences under Finance Act 2026 (no Authorised Declarant equivalent)

Finance Act 2026

Separate UK HMRC compliance programme required

 

4.2 Critical Deadlines Compliance Managers Cannot Miss

  • FINDING: The AMM opened on 31 March 2025, and by 7 January 2026 — nine days into the definitive regime — more than 4,100 authorisations had been granted to importers who applied early, demonstrating that NCA processing is operational but that late applications carry direct import risk.

  • SO WHAT:  Every import of covered CBAM goods from 1 January 2026 without Authorised Declarant status is a potential infringement of Article 4 of Regulation (EU) 2023/956 — each shipment is a separate potential infringement, not a single cumulative event.

  • NOW WHAT: Any importer that has not yet submitted an AMM application must do so immediately — the Article 4 obligation is current, and each week of delay represents further potential infringement exposure that compounds rather than caps.

Deadline

Obligation

Consequence of Failure

Immediate (if not yet applied)

Submit Authorised CBAM Declarant application through AMM

Every import of covered goods without authorisation is a potential infringement of Art. 4

Throughout 2026 / from 2027

Maintain ≥50% quarterly certificate holding at each quarter end

NCA regulatory intervention; potential suspension of Authorised Declarant status

Throughout 2026

Collect verified embedded emissions data at shipment level

Default values applied at declaration — structurally higher certificate cost

30 September 2027

Submit annual CBAM declaration for all 2026 imports

Administrative penalties; NCA enforcement action; potential import prohibition

30 September 2027

Surrender CBAM certificates covering 2026 embedded emissions

Enforcement action; potential revocation of Authorised Declarant status

Until end of 2031

Retain records for 2026 imports (four-year retention under Art. 9)

Audit non-compliance; penalty risk on NCA inspection


5. Financial Exposure and Compliance Risk

5.1 Financial Consequences of Failing to Register

  • FINDING: Under Article 4 of Regulation (EU) 2023/956, only Authorised CBAM Declarants may import covered CBAM goods into the EU customs territory from 1 January 2026 — import prohibition is the direct legal consequence of non-registration, not merely a financial penalty that can be absorbed into operating costs.

  • SO WHAT:  Import prohibition is a compound risk: it disrupts supply chains, breaches procurement contracts, damages customer relationships, and — where the importer subsequently applies but the NCA identifies prior infringements — may impose additional conditions on the authorisation or increase regulatory scrutiny going forward.

  • NOW WHAT: Before entering into any procurement contract for delivery of CBAM goods into the EU after 1 January 2026, every importing entity must confirm Authorised Declarant status is current and in good standing with the relevant NCA.

Risk

Likelihood

Business Impact

Mitigation

Importing without Authorised Declarant status (Art. 4 infringement)

High for late applicants

Severe — import prohibition; NCA enforcement action; each shipment is a separate infringement

Apply immediately through AMM if not yet authorised

Application rejected by NCA

Medium

High — import operations unlawful until successful re-application; processing delay adds to infringement exposure

Pre-application compliance review; address any customs/tax infringement history before applying

Missing 30 September 2027 annual declaration deadline

Medium

High — administrative penalties; intensified NCA monitoring

Establish internal reporting calendar now; assign accountable function by Q4 2026

Incorrect embedded emissions reporting

Medium

High — certificate shortfall; potential penalties; reputational exposure

Appoint Commission-accredited verifier consistent with June 2026 verification guidance

Quarterly certificate holding falls below 50%

Medium

High — NCA regulatory action; potential suspension of Authorised status

Monthly monitoring of certificate balance against projected imports

Authorised Declarant status suspended or revoked

Low (compounds above risks)

Severe — import operations cease; contractual obligations breached; re-application required

Treat authorisation as a regulated licence requiring active and continuous maintenance


5.2 Enforcement Powers of National Competent Authorities

  • FINDING: Commission Implementing Regulation (EU) 2025/486 establishes the full regulatory lifecycle for Authorised Declarant status, including NCA powers to grant, monitor, suspend, and revoke authorisation — status is a regulated licence, not a permanent administrative registration.

  • SO WHAT:  An NCA that identifies non-compliance — through monitoring, investigation, or annual declaration review — can suspend or revoke Authorised Declarant status, immediately prohibiting that importer from importing covered goods until the status is restored or re-granted through a fresh application.

  • NOW WHAT: Every compliance failure that comes to NCA attention is a threat to the legal right to import, not an isolated administrative issue — organisations must treat ongoing compliance as a licence maintenance obligation, not a one-time registration exercise.

Stage

NCA Action

Importer Consequence

Legal Basis

Application

Reviews eligibility against conditions in Implementing Reg. (EU) 2025/486

Authorisation granted or refused

Reg. (EU) 2025/486

Ongoing monitoring

Monitors compliance with declaration, certificate, and record-keeping obligations

Compliance failures logged; investigation may be triggered

Reg. (EU) 2023/956, Arts. 6–9; Reg. (EU) 2025/486

Investigation

Investigates suspected infringement of Art. 4 or ongoing obligations

Importer required to provide information and evidence

Reg. (EU) 2025/486

Suspension

Suspends Authorised Declarant status pending outcome of investigation

Import of covered goods prohibited during suspension period

Reg. (EU) 2025/486

Revocation

Revokes status for serious or persistent infringement

Permanent loss of status — re-application required; prior infringement recorded and may affect re-application

Reg. (EU) 2025/486

Appeal

Importer may appeal NCA decision under national administrative law

Appeal process and timeline varies by member state — no EU-wide standard procedure

National administrative law; Reg. (EU) 2025/486

Member States are required by Regulation (EU) 2023/956 to establish penalties that are effective, proportionate, and dissuasive. There is no single EU-wide financial penalty schedule — specific monetary amounts are set at national level. However, Regulation (EU) 2025/2083 introduced a harmonised penalty of €100 per tonne CO₂e for Authorised Declarants who fail to surrender sufficient certificates (Article 26(1) as amended). Compliance Managers operating in multiple EU Member States should establish the applicable national penalty provisions in each jurisdiction of establishment.


5.3 Commercial Risks Beyond Regulation

  • FINDING: The European Commission's June 2026 factsheet confirmed that default values — applied when suppliers cannot provide verified embedded emissions data — carry a cost mark-up relative to actual values, meaning importers without robust supplier data pipelines pay a structurally higher certificate cost on every tonne of covered goods imported.

  • SO WHAT:  Supply chain disruption is the most operationally significant commercial risk: an importer whose Authorised Declarant status is suspended cannot receive covered goods at the EU border regardless of the contractual obligations in place with overseas suppliers, exposing the importer to breach of contract claims it cannot cure until status is restored.

  • NOW WHAT: Procurement contracts for CBAM goods delivered into the EU after 1 January 2026 must include provisions confirming Authorised Declarant status, specifying data obligations on the overseas supplier, and allocating CBAM certificate cost risk between the parties — existing contracts without these provisions carry unquantified financial exposure.


6. Sector-Specific Impact Analysis

6.1 Which Sectors Require Authorised Declarant Status?

  • FINDING: Regulation (EU) 2023/956 applies the Authorised CBAM Declarant requirement to six sectors from 1 January 2026: steel, aluminium, cement, fertilisers, hydrogen, and electricity — all defined at Combined Nomenclature (CN) code level in Annex I of the Regulation.

  • SO WHAT:  The obligation applies at CN code level, not at sector level — some products within a broader commodity category are out of scope, meaning importers cannot assume CBAM applicability from sector membership alone and must map their specific product lines against Annex I.

  • NOW WHAT: Every importing entity must complete a CN code mapping exercise against CBAM Regulation Annex I before importing, and update that mapping if the product scope is expanded through the Council legislative process that agreed a negotiating position on 12 June 2026.

Sector

Covered Under EU CBAM

Auth. Declarant Required

Embedded Emissions Scope

UK CBAM (from Jan 2027)

Steel (iron and steel)

Yes — Annex I, Reg. (EU) 2023/956

Yes — above 50-tonne threshold

Direct emissions (Scope 1); some indirect emissions vary by CN code

Covered — no Authorised Declarant mechanism

Aluminium

Yes — Annex I, Reg. (EU) 2023/956

Yes — above 50-tonne threshold

Direct emissions only — indirect/electricity emissions not included under EU CBAM for aluminium

Covered — no Authorised Declarant mechanism

Cement

Yes — Annex I, Reg. (EU) 2023/956

Yes — above 50-tonne threshold

Direct emissions; clinker content is the primary driver

Covered — no Authorised Declarant mechanism

Fertilisers

Yes — Annex I, Reg. (EU) 2023/956

Yes — above 50-tonne threshold

Direct emissions; nitrogen content central to the calculation

Covered — no Authorised Declarant mechanism

Hydrogen

Yes — Annex I, Reg. (EU) 2023/956

Yes — above 50-tonne threshold

Direct emissions; production pathway determines carbon intensity

Covered — no Authorised Declarant mechanism

Electricity

Yes — Annex I, Reg. (EU) 2023/956

Yes — above 50-tonne threshold

Dedicated calculation methodology — no single intensity benchmark applies

Included in proposed scope — final confirmation pending

 

6.2 Operational Challenges by Sector

  • FINDING: Regulation (EU) 2023/956 applies the same Authorised Declarant registration requirement across all six covered sectors, but the operational complexity of collecting verified embedded emissions data varies significantly by sector and production pathway — a uniform legal obligation produces materially unequal compliance burdens.

  • SO WHAT:  Importers in sectors with complex or fragmented supply chains — hydrogen and speciality steel in particular — face a higher data collection burden than importers of standardised commodity products from large integrated producers, creating cost divergence within the same regulatory framework.

  • NOW WHAT: Compliance Managers must conduct a sector-specific data readiness assessment for each covered commodity line before the end of 2026, identifying which supplier relationships can provide verified actual emissions data and which will default to Commission default values in the 30 September 2027 declaration.

 

6.3 EU vs UK Sector Comparison

  • FINDING: The UK CBAM commences on 1 January 2027 and covers steel, aluminium, cement, fertilisers, and hydrogen — but does not establish an Authorised Declarant mechanism and is administered by HMRC as a domestic tax instrument, not a pre-import authorisation system.

  • SO WHAT:  Businesses importing covered goods into both the EU and UK face distinct compliance obligations in each jurisdiction that cannot be satisfied by a single compliance programme — EU CBAM requires Authorised Declarant status and a 30 September annual declaration, while UK CBAM requires HMRC engagement under a domestic tax framework.

  • NOW WHAT: Multinational importers must establish jurisdiction-specific compliance procedures for both regimes before 1 January 2027, the UK start date, and must not assume that EU Authorised Declarant status satisfies any UK CBAM obligation.

Feature

EU CBAM

UK CBAM

Sector: Steel

Covered from 1 January 2026

Covered from 1 January 2027

Sector: Aluminium

Covered from 1 January 2026

Covered from 1 January 2027

Sector: Cement

Covered from 1 January 2026

Covered from 1 January 2027

Sector: Fertilisers

Covered from 1 January 2026

Covered from 1 January 2027

Sector: Hydrogen

Covered from 1 January 2026

Covered from 1 January 2027

Sector: Electricity

Covered from 1 January 2026

In proposed scope — final confirmation pending

Import authorisation

Required — Authorised CBAM Declarant status before import

Not required — no equivalent mechanism

Annual declaration deadline

30 September each year (first: 30 September 2027)

To be confirmed by HMRC — see GOV.UK for current guidance

Administrator

National Competent Authorities (per EU Member State)

HMRC

Annual mass threshold

50 tonnes (cumulative across all covered goods)

£50,000 of CBAM goods over 12-month rolling period

Certificate system

CBAM certificates — EU ETS weekly average price

UK ETS-linked — HMRC mechanism details to be confirmed

 

7. Practical Action Framework

7.1 Registration Roadmap

  • FINDING: The CBAM Registry AMM has been open since 31 March 2025, and by 7 January 2026 more than 4,100 authorisations had been granted to importers who applied before the definitive regime commenced — importers who have not yet applied are importing without authorisation in a regime where every such shipment is a potential Article 4 infringement.

  • SO WHAT:  Each additional import shipment of covered CBAM goods made without Authorised Declarant status is a distinct potential infringement of Article 4 — the risk compounds with each shipment rather than crystallising as a single penalty event.

  • NOW WHAT: Any importer that has not yet submitted an AMM application must initiate the process immediately, completing all documentation preparation before opening the application to avoid rejection and the additional delay that follows.

 

7.2 Internal Governance Model

  • FINDING: Authorised CBAM Declarant obligations under Regulation (EU) 2023/956 span at least six organisational functions — Compliance, Finance, Customs, Procurement, Legal, and Sustainability — and the annual declaration cycle requires coordinated output from all of them by the 30 September deadline each year.

  • SO WHAT:  Organisations without a defined governance model will discover ownership gaps under deadline pressure — the pattern that characterises late-stage compliance failures in trade and environmental reporting regimes where multi-function coordination was assumed rather than assigned.

  • NOW WHAT: Executive-level ownership of the CBAM programme must be assigned and documented before the end of Q3 2026, with the responsible function delivering the first compliance status report to the CFO and Board before year end 2026 to confirm readiness for the 30 September 2027 declaration.

Function

Primary CBAM Responsibilities

Compliance / Regulatory Affairs

Owns the Authorised Declarant application and ongoing status. Coordinates annual declaration preparation. Monitors regulatory updates and updates internal procedures. Appoints and manages the Commission-accredited verifier.

Finance / Treasury

Manages CBAM certificate procurement and quarterly balance monitoring. Accounts for CBAM liability in financial reporting. Provides financial standing documentation for initial application and renewals.

Customs / Trade Operations

Confirms CBAM applicability for each import shipment at CN code level. Integrates CBAM status checks into import clearance procedures. Liaises with customs brokers and freight forwarders on emissions documentation requirements.

Procurement / Supply Chain

Leads supplier engagement on embedded emissions data. Integrates CBAM data requirements into supplier onboarding and contract terms. Tracks supplier data quality and escalates gaps to Compliance.

Legal

Advises on contract provisions for CBAM cost allocation and data obligations. Reviews NCA correspondence and decisions. Manages appeals if enforcement action is initiated.

Sustainability / ESG

Supports embedded emissions methodology for complex product lines. Contributes to supplier decarbonisation strategy, reducing long-term certificate costs. Aligns CBAM reporting with wider Scope 3 emissions disclosures.

 7.3 Supplier Engagement Framework

  • FINDING: The Commission's June 2026 factsheet confirmed that default values — applied when suppliers cannot provide verified embedded emissions data — carry a cost mark-up relative to actual values, meaning importers without structured supplier data pipelines pay a structurally higher certificate cost on every tonne of CBAM goods imported.

  • SO WHAT:  Every tonne of covered goods for which the importer uses default values rather than verified actual emissions represents a measurable financial disadvantage relative to an importer with equivalent supply chain but better supplier data — the gap is not a regulatory technicality but a direct operating cost difference.

  • NOW WHAT: Importers must implement a structured supplier emissions data request process before the end of 2026, targeting all suppliers of covered CBAM goods, to ensure that verified actual emissions data is available for the 30 September 2027 annual declaration.

Stage

Action

Output

1. Supplier identification

Map all suppliers of covered CBAM goods against CN codes in Annex I of Regulation (EU) 2023/956

Prioritised supplier list by volume and CBAM sector

2. Data request issuance

Issue formal embedded emissions data request to each supplier, specifying the required format consistent with Commission methodology

Supplier data request documentation; response tracking established

3. Supplier capability assessment

Assess each supplier's ability to provide verified actual emissions data versus Commission default values

Gap register: suppliers who can provide actual data versus those who cannot

4. Verification arrangement

Confirm supplier-provided data meets Commission accredited verification requirements consistent with June 2026 verification guidance

Verifier appointed; verification scope and timeline agreed

5. Contract update

Update procurement contracts to include: data provision obligations, audit rights over emissions data, CBAM cost allocation clause, representation of importer's Authorised Declarant status

Updated contract template; priority contracts revised

6. Default value management

For suppliers unable to provide actual data: identify applicable Commission default values and factor the cost mark-up into procurement cost modelling

Default value register; financial model updated

7. Data validation

Validate received emissions data against Commission methodology before use in annual declaration

Validated data set ready for declaration submission

 

7.4 Compliance Readiness Checklist

  • FINDING: The first annual CBAM declaration and certificate surrender deadline is 30 September 2027, covering all imports of covered CBAM goods made during 2026 under the definitive regime that commenced on 1 January 2026.

  • SO WHAT:  An organisation that reaches September 2027 without collected supplier emissions data, purchased certificates, or an appointed verifier cannot file an accurate declaration — late or inaccurate filing carries administrative penalties and NCA enforcement attention, not an extension of time.

  • NOW WHAT: Compliance Managers should complete the readiness assessment below by the end of Q4 2026 at the latest, with findings reported to the CFO and Board to allow sufficient time to close gaps before the 30 September 2027 deadline.

 

#

Check

Status

1

*Identified all EU legal entities importing CBAM goods above the 50-tonne annual threshold?

2

*Each applicable entity submitted an Authorised CBAM Declarant application through the AMM?

3

*Authorised Declarant status confirmed by the relevant NCA for each entity?

4

Authorised Declarant status current and in good standing with the NCA?

5

Dedicated CBAM programme owner assigned at executive level?

6

RACI matrix documented and communicated across all relevant functions?

7

*All imported CBAM goods mapped against CN codes in Annex I of Regulation (EU) 2023/956?

8

Supplier list compiled for all CBAM goods by sector and CN code?

9

Formal embedded emissions data request issued to all suppliers?

10

Each supplier's ability to provide verified actual emissions data assessed?

11

Commission default values identified for suppliers unable to provide actual data?

12

*Commission-accredited verifier appointed for the annual declaration?

13

Verifier appointment consistent with June 2026 Commission verification guidance?

14

*CBAM certificate procurement process established with the NCA or designated authority?

15

*Quarterly certificate holding monitored against the 50% requirement (from 2027)?

16

Certificate purchasing integrated into the Treasury financial planning cycle?

17

Embedded emissions data being collected at shipment level throughout 2026?

18

Customs import records retained to support the annual declaration?

19

*Record-keeping system compliant with the four-year retention requirement (Art. 9)?

20

The 30 September 2027 annual declaration deadline entered into the compliance calendar?

21

Internal deadline accountability for the 2027 declaration formally assigned?

22

Existing procurement contracts reviewed for CBAM data and cost provisions?

23

New procurement contracts updated to include CBAM data obligations?

24

Customer contracts reviewed for CBAM cost pass-through provisions?

25

CBAM financial exposure included in the next budget cycle?

26

UK CBAM obligation (commencing 1 January 2027) scoped separately from EU CBAM?

27

HMRC UK CBAM registration requirement assessed for applicable entities?

28

Compliance team monitoring the Commission CBAM Communication and News page for updates?

29

Council's June 2026 position to strengthen and expand CBAM assessed for future scope impact?

30

Board or senior leadership CBAM briefing scheduled before end of 2026?


8. Strategic Outlook (2026–2027)

8.1 Expected Regulatory Evolution

  • FINDING: On 12 June 2026, the Council of the EU agreed its negotiating position to strengthen CBAM, including expansion to selected downstream goods, stronger anti-circumvention rules, and improved enforcement — this position has not yet become law, but signals the legislative direction of the regime through the 2027–2028 period.

  • SO WHAT:  An importer whose compliance programme is calibrated only to the current six-sector scope faces the risk of material revision to both product coverage and enforcement intensity within the planning horizon of current procurement and supply chain decisions.

  • NOW WHAT: Compliance Managers must design the CBAM governance programme to be scalable — capable of absorbing new sectors or CN codes without a fundamental redesign — and must monitor the Council-Commission legislative process through 2026 and 2027 for confirmation of scope changes.

Development

Status

Potential Impact

Action

Council position to expand CBAM to downstream goods

Council agreed negotiating position — 12 June 2026. Not yet law.

Material if enacted — additional product lines, potentially wider importer population

Monitor Commission-Council legislative process; assess downstream product exposure now

Anti-circumvention rule strengthening

Included in Council position — 12 June 2026. Not yet law.

Enhanced NCA scrutiny of import structures and country-of-origin declarations

Review supply chain routing and country-of-origin documentation for potential circumvention risk

Enforcement improvements

Included in Council position — 12 June 2026. Not yet law.

Higher probability of NCA investigation for importers with compliance gaps

Treat compliance programme as enforcement-ready, not only declaration-ready

CBAM certificate price trajectory

Q2 2026 price published 6 July 2026; linked to EU ETS — no official forward price published

EU ETS price subject to market movements; certificate cost planning requires scenario modelling

Incorporate EU ETS price scenarios into financial planning for 2027 and beyond

UK–EU ETS linkage

Industry call — April 2025 (50+ companies and trade groups). No agreement reached.

Linkage would reduce cross-border compliance cost divergence between UK and EU

Do not assume linkage in planning — treat as separate obligations until formally confirmed

New verification rules

Published 30 June 2026 by Commission

Affects accreditation requirements for verifiers and evidence standards for annual declarations

Confirm appointed verifier meets June 2026 standards; review and update any existing verification arrangements

8.2 What Compliance Managers Should Do Next

  • FINDING: The CBAM Registry AMM has been open since 31 March 2025, the definitive regime commenced on 1 January 2026, and the first annual declaration and certificate surrender deadline is 30 September 2027 — fewer than 15 months from the date of this report remain before the first financial settlement event.

  • SO WHAT:  A Compliance Manager without Authorised Declarant status faces three compounding risks simultaneously: ongoing import infringement under Article 4, an accumulating emissions data gap forcing reliance on higher-cost default values in the 2027 declaration, and a certificate procurement shortfall that may not be recoverable before the 30 September 2027 surrender deadline.

  • NOW WHAT: Authorised Declarant status must be secured immediately if not already in place — every week of delay adds a further week of Article 4 infringement exposure and a further week of embedded emissions data uncollected at shipment level.


Timeframe

Priority Action

Owner

Output

Week 1

Confirm Authorised Declarant status for every EU importing entity. If not yet authorised, initiate AMM application immediately and document the submission date.

Head of Compliance

Status confirmed or application submitted with reference number

Week 1–2

Brief CFO and Board on CBAM financial exposure: certificate costs, the 50% quarterly holding requirement from 2027, and the 30 September 2027 first declaration deadline.

Head of Compliance + CFO

Board briefing delivered; budget allocation initiated for certificate procurement and compliance programme

Month 1

Assign RACI ownership across Compliance, Finance, Customs, Procurement, Legal, and Sustainability using Table 16 as the starting framework.

Head of Compliance

Governance matrix documented, signed off, and communicated across functions

Month 1

Issue formal embedded emissions data requests to all suppliers of covered CBAM goods, specifying required format and response deadline.

Head of Procurement

Supplier data requests issued; response tracker established; gap register initiated

Month 1–2

Appoint Commission-accredited verifier consistent with June 2026 verification guidance. Agree verification scope, timeline, and fee.

Head of Compliance

Verifier appointed and engaged

Month 2

Establish quarterly certificate balance monitoring process. Purchase initial certificates to prepare for the 50% quarterly holding requirement applicable from 2027.

Treasury / Finance

Certificate procurement process operational; monitoring cadence established

Month 2

Review and update procurement contracts to include CBAM data obligations, cost allocation clauses, and Authorised Declarant status representations.

Legal + Procurement

Updated contract template adopted; priority existing contracts revised

Month 3

Complete the 30-Point Compliance Readiness Assessment (Table 18) and report all open items to the CFO and Board with closure dates.

Head of Compliance

Readiness report delivered; gap closure plan with named owners and dates

Month 3

Scope UK CBAM obligation (commencing 1 January 2027) separately and initiate HMRC registration assessment for all applicable entities.

Compliance + Tax

UK CBAM scoping report; HMRC registration timeline confirmed for each entity

 

9. Frequently Asked Questions


Q1: Who must register as an Authorised CBAM Declarant under the EU CBAM?

Every importer established in an EU Member State that imports more than 50 tonnes of CBAM goods annually must apply for Authorised Declarant status through the CBAM Registry AMM before importing. Where the importer is not EU-established, an EU-based indirect customs representative — freight forwarder, customs agent, or broker — may hold the status and apply on the importer's behalf, assuming the full legal obligations of the Authorised Declarant. The 50-tonne threshold is cumulative across all covered goods (steel, aluminium, cement, fertilisers, hydrogen, and electricity) — it is not assessed per sector or per shipment.

Key Takeaway: Importers trading across multiple covered sectors must aggregate volumes to determine threshold breach. A business importing 30 tonnes of steel and 25 tonnes of cement in a year exceeds the 50-tonne threshold even though neither commodity exceeds it individually.

 

Q2: How do I apply for Authorised CBAM Declarant status through the CBAM Registry?

Applications are submitted electronically through the Authorisation Management Module (AMM) within the CBAM Registry at cbam.ec.europa.eu, which opened on 31 March 2025. Applicants must first access EU Login, then navigate to the AMM and complete the application with documentation of legal identity, financial standing, compliance history, and import activity as specified in Implementing Regulation (EU) 2025/486. The application is reviewed by the National Competent Authority for the applicant's EU Member State of establishment — NCA processing timelines vary by member state and applicants should contact their NCA directly for current estimates before committing to import schedules.

Key Takeaway: Prepare all required documentation before opening the AMM application. Incomplete submissions trigger rejection, extending the period of potential Article 4 infringement while a corrected application is prepared and resubmitted.

 

Q3: Can CBAM goods be imported before the authorisation application is approved?

No. Article 4 of Regulation (EU) 2023/956 prohibits import of covered CBAM goods by any entity that does not hold Authorised Declarant status from 1 January 2026. There is no provisional import right during the NCA review period. The only alternative is to route imports through an EU-established indirect customs representative who already holds Authorised Declarant status and can import covered goods on behalf of the applicant while the application is under review.

Key Takeaway: Build authorisation lead time into import schedules and supplier delivery commitments. Each import of covered goods without authorisation is a potential infringement of Article 4 — NCA enforcement compounds with each shipment, not at year end.

 

Q4: What documents should be prepared before submitting an AMM application?

Implementing Regulation (EU) 2025/486 requires evidence of legal identity (including EORI number and VAT registration), financial standing, and customs/tax compliance history. Applicants should prepare: legal name and EU establishment address; financial solvency evidence; a compliance history declaration; a description of CBAM goods to be imported with estimated annual volumes; and — where applicable — a written mandate from the non-EU importer authorising the indirect customs representative to act. Organisations with complex group structures must identify every legal entity requiring separate registration before initiating any application.

Key Takeaway: Documentation preparation spans Legal, Finance, and Customs teams. Allow several weeks for preparation before the planned AMM submission date — do not attempt to prepare and submit in the same session.

 

Q5: What ongoing obligations apply after becoming an Authorised CBAM Declarant?

Authorised CBAM Declarants must: maintain quarterly certificate holdings of at least 50% of expected embedded emissions at each quarter end (from 2027); collect verified embedded emissions data from suppliers at shipment level throughout the year; retain records until the end of the fourth year after the declaration year; submit an annual CBAM declaration by 30 September each year (first: 30 September 2027 for 2026 imports); and surrender CBAM certificates equal to total embedded emissions declared. The Commission published updated verification rules on 30 June 2026 — compliance teams must confirm their appointed verifier meets these updated accreditation and evidence standards.

Key Takeaway: Registration is the legal gateway, not the compliance destination. The annual declaration and certificate surrender cycle is a recurring obligation — the first deadline is 30 September 2027 and it repeats every year thereafter.

 

Q6: Can one company register multiple EU legal entities under a single Authorised CBAM Declarant registration?

No. Authorised Declarant status is granted to individual legal entities established in an EU Member State, not to corporate groups or parent companies. Each EU legal entity that imports covered CBAM goods above the 50-tonne annual threshold must submit a separate AMM application and obtain separate authorisation from the relevant NCA. A parent company cannot hold Authorised Declarant status on behalf of subsidiary importing entities. Groups with multiple EU importing subsidiaries require separate applications, separate NCA relationships, and separate annual declarations for each authorised entity.

Key Takeaway: Group CBAM compliance requires a centralised governance approach to coordinate separately registered entities — certificate balances, annual declarations, and verifier appointments must be managed at entity level even where group-level oversight is applied.


10. References and Sources

All sources below were used in the preparation of this report. Every regulatory claim, date, and figure is traceable to authoritative primary sources. No fact, date, or figure has been introduced beyond those confirmed in the verified research base.


EU Regulations


European Commission Guidance and Communications


Council of the European Union


UK Government Sources


Market Intelligence


© 2026 Sekason Research Limited  ·  cbamjournal.com


 


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